Civil Registration System in Odisha
Registration of vital events (births and deaths) is governed by the Registration of Births and Deaths Act, 1969. In Odisha, births and deaths occurring in government and private hospitals are digitally reported through the Civil Registration System (CRS - crsorgi.gov.in) and the State Urban/Rural Health Portals.
Statutory Registration Timeframes & Fees
| Timeline | Procedure & Authority | Official Fee |
|---|---|---|
| Within 21 Days | Normal reporting by hospital or family to local Registrar (Municipality/PHC). | FREE of charge |
| 21 to 30 Days | Late registration with approval from Registrar with late fee. | ₹2 late fee |
| 30 Days to 1 Year | Registration requires written permission from Sub-Divisional Magistrate (SDM) / Executive Magistrate. | ₹5 late fee + affidavit |
| Beyond 1 Year | Delayed registration strictly requires an order from an Executive Magistrate after verification. | ₹10 court fee + order |
How to Add a Child's Name in the Birth Certificate
Hospital registration often records a newborn as “Baby of [Mother's Name]”. To add the official legal name:
- Apply to the issuing Registrar (Municipal Corporation, Municipality, or CHC/PHC).
- Submit the original birth certificate copy, parent Aadhaar cards, and a simple name-inclusion application form.
- Under the RBD Act, names can be added without fee within 12 months of registration, or with a nominal fee up to 15 years.
How to Download Digitally Signed Certificates
- Open the official portal: crsorgi.gov.in or the Odisha Municipal Portal.
- Navigate to “Download Certificate”.
- Enter the Registration Number, date of event, and parent/deceased name.
- Verify the mobile OTP to generate and download the digital certificate featuring the official QR code.
Sources & Official Links
- Civil Registration System (Office of Registrar General of India) ↗
- Health & Family Welfare Department, Govt. of Odisha ↗
Information verified as of October 2026. For births and deaths occurring abroad, contact the concerned Indian Embassy.
